Connecting to Zoom Conference
Posted by Shannon Mattila on 30 March 2020 01:10 PM
These instructions outline a standard Zoom meeting video+audio call. Please see Zoom Help Center for additional support and meeting instructions. 

From your local laptop (Not a virtual connection using VMware Horizon Client):

For more information about managing audio, video, and sharing while in a Zoom meeting, please visit the Zoom Help Center - Audio, Video, Sharing

Connect your laptop to the internet

Instructions can be found on Windows 10 Basics article. 

Run internet speed test

For standard group video calling, Zoom has the following requirements (please note that this is a minimum and means all other programs would need to be closed if your internet speeds are just barely meeting requirements):
  • 800kbps/1.0Mbps (up/down) for high quality video
  • For gallery view and/or 720p HD video: 1.5Mbps/1.5Mbps (up/down)
  • Receiving 1080p HD video requires 2.5mbps (up/down)
  • Sending 1080p HD video requires 3.0 Mbps (up/down)
View Zoom Requirements website for additional details. 

There are many sites that can run relatively accurate speed tests. One of the easiest websites to use is as it runs automatically when you load the website. 

  • Navigate to
  • Wait for the speed test to finish. This typically takes between 2-5 minutes depending on your provider and available speeds. 
  • When the speed test completes, it will tell you your download speed by default. Click Show more info to view your upload speed.

Open Outlook

Open Outlook to access your calendar invitation

If you do not have the Outlook application saved as a shortcut on your desktop, or pinned to your task bar, navigate to Start Menu > App/Program List > Microsoft Office [Version may vary], then expand the folder > Right-click on Outlook > More > Pin to taskbar. This will pin the app to your task bar for easy access 

If you are missing the Outlook desktop application, please use the Outlook web application. Please email to inform IT staff that you are missing the program if you would like it installed on your local laptop. 

Open Zoom Meeting Invitation

Open your meeting invitation (will be on Outlook calendar if accepted)
  • Click the meeting link under Join Zoom Meeting

Launch Meeting From Browser

The Zoom launcher will open a browser to connect to the meeting. Click Open Zoom Meetings on the browser pop-up to get started

The meeting will begin when the host is ready.

Leave Meeting

When ready to exit the meeting, hover over the Zoom Meeting window to show more options. Click Leave Meeting in the bottom right corner when ready to leave. 

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